Perform Historical Corrections

This job aid explains how you can edit an employee’s timecard in a signed-off timeframe

To Enable Edits:

Access the Main Menu > Time > Employee Summary.
From Select Timeframe , choose a signed-off period.
Select the check box next to the timecards you wish to correct.
Click Enable Edits.
Click Yes to confirm.

Dataview displays steps 2 through 5

To Edit a Signed-off Timecard:

From the Employee Summary page, select the timecards you wish to correct, then click Open Selected to open employee timecards.
Enter a paycode or punch and the associated time. The edit displays in the Historical Corrections tab with a status of "Pending."
Verify that the totals in the Historical Corrections tab are correct.
Save the timecard. The edit displays in the Historical Corrections tab with a status of "Saved".

Note: The historical correction displays in the timecard with a diamond shape in the upper-right corner of the cell to indicate that a historical correction has been made.

Employee Timecard area with date range, punch information, and historical corrections tab highlighted.

To Add a Comment and Note to the Correction:

From the Employee Timecards page, access the Historical Corrections tab and select the check box next to the correction to which you want to add a comment.
Select the Editicon.
In the Edit Corrections slider, select Add Comment, then select the appropriate comment from the Comments drop-down list.
(Optionally) Use your keyboard to enter free-form notes. To add additional comments and notes, choose Add.
Select Apply.
Save to save the comment in the timecard.

To Edit the Effective Date of the Correction:

There are many dates that play an important role in defining when the corrections are processed or applied in the timecard. Review the table below:

Edit Date	Historical Date	Effective Date/Apply Date
The date that the correction was made.	The date of the original timecard before the correction.	The date that the correction takes effect.

From the Employee Timecards page, select the Time Period that includes the Effective Date/Apply Date.
Access the Historical Corrections tab and click the check box next to the correction whose Effective Date/Apply Date you want to edit.
Click the Edit icon.
In the Edit Corrections slider, deselect the Include in Totals check box. Historical totals will not be applied to the next payroll run.
Click Apply.
Click Save to save the edit in the timecard.

Edit Corrections panel with effective date options displayed.

Note: Dimensions prevents a user from removing sign-off if there are any corrections with historical dates during the pay period that are included in totals.

When you try to remove sign-off in this situation, you'll receive the following error message: You cannot remove sign-off. Corrections exist in affected pay period.